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Scrutinizers Report by ARMS ReportView KN Associates_countersigned by ARMS.pdfN O T I C E
NOTICE is hereby given that, the Ninety Sixth Annual
General Meeting (AGM) of The Bombay Commodity Association Limited (Formerly known
as the Bombay Commodity Exchange Ltd.) will be held as virtual meeting (through
video conferencing) on Friday, 11th August 2023 at 03.30 p.m.to transact the following business:
ORDINARY BUSINESS:
1.
To receive, consider and adopt the standalone financial statement for
the year ended 31st March, 2023 comprising of the Audited Balance
Sheet as at 31st March, 2023 and the statement of Profit & Loss
and Cash Flow Statement for the year ended on that date together with Report of
Directors and Auditors thereon;
2.
To appoint a Director in place of Shri Mahendra D. Chheda (DIN: 00389852), who retires by rotation and
being eligible, offers himself for re–appointment;
3.
To appoint a Director in place of Shri Jitesh N. Nisar(DIN: 00584088) who retires by rotation and
being eligible, offers himself for re–appointment;
4.
To appoint a Director in place of Shri Kaushal P. Chheda(DIN: 00584169)who retires by
rotation and being eligible, offers himself for re–appointment;
5.
To appoint a Director in place of Shri
Kushal Thaker(DIN: 00091653), who retires by rotation and being eligible, offers
himself for re–appointment;
By the Order of the Board of Directors
Mahendra Damji Chheda
Date:18th July, 2023 (DIN:
00389852)
Place: Mumbai Chairman
Registered office:
Jenabai Building, 1st Floor
109, Yusuf Meherali Road,
Masjid Bunder,
Mumbai-400003.
Notes:
1.
Any member proposing to seek any clarification on the accounts is
requested to send the queries to the Company at its Registered Office at least
seven days prior to the date of the AGM to enable the Management to compile the
relevant information to reply the same in the meeting.
2.
The Company has opted to hold the
Annual General Meeting through Video Conferencing (VC) and Other Audio Visual Means (OAVM), without the physical presence of
the Members at a common venue. In compliance with the above and the relevant
provisions of the Companies Act, 2013 (‘the Act’), the Annual General Meeting
(AGM) of the Company is being held on, Friday, 11th June, 2023 at
03.30 p.m. through VC facility.
3.
The Company has enabled the Members to participate at the Ninety Sixth AGM through the
VC facility provided by www.ComplyRelax.com.
The instructions for participation by Members are given in the subsequent paragraphs.
Also, a Note on Method of Casting the Votes is appended below.
4.
Members who are entitled to participate in the AGM can attend the AGM
or view the live webcast of AGM by logging on to the website of Comply Relax at https://complyrelax.com/login.php. Unique User ID and Password will be
shared with the shareholders and eligible persons through email. After logging
in to the portal with Unique User ID and Password, a weblink for attending the
AGM will be displayed.
5.
Shareholders are encouraged to download the Zoom application and join
the Meeting through Mobile Devices/ Laptops /Ipads for better experience. Further, Shareholders will be required to use Internet
with a good speed to avoid any disturbance during the meeting.
6.
Please note that Participants connecting from Mobile Devices or
Tablets or through Laptop connecting via Mobile Hotspot may experience
Audio/Video loss due to fluctuation in their respective network. It is
therefore recommended to use Stable Wi-Fi or LAN Connection to mitigate any
kind of aforesaid glitches.
7.
The Register of Directors and Key Managerial Personnel and their
shareholding maintained under Section 170 of the Act, and the Register of
Contracts or Arrangements in which the directors are interested, maintained
under Section 189 of the Act, will be available electronically for inspection
by the Shareholders during the AGM. All documents referred to in the Notice
will also be available for electronic inspection without any fee by the
Shareholders from the date of circulation of this Notice up to the date of the
AGM, i.e.,11th August, 2023. Shareholders seeking to inspect such documents can send an email to
bce1926@gmail.com.
8.
The facility for joining the AGM through VC/OAVM will be opened 15
minutes before the meeting and will remain open up to 15 minutes after the
scheduled start time of the AGM, i.e. from 03.15 p.m. to 03.45 p.m.
9.
Pursuant to the provisions of the Act, a member entitled to attend
and vote at the AGM is entitled to appoint a proxy to attend and vote on
his/her behalf and the proxy need not be a member of the Company. In accordance
with the MCA’s General Circulars No. 14/2020 dated 08th April, 2020,
General Circular No. 17/2020 dated 13th April, 2020, General
Circular No. 20/2020 dated 05th May, 2020, General Circular No.
02/2021 dated 13th January, 2021, General Circular No. 19/2021 dated
08th December, 2021, General Circular No. 21/2021 dated 14th December, 2021, General Circular No. 02/2022 dated 05th May, 2022
and General Circular No. 10/2022 dated 28th December, 2022; where AGM shall be held through video conferencing and other audio
visual means and physical attendance of members in any case has been dispensed
with, there is no requirement of appointment of proxies. Accordingly, the
facility for appointment of proxies by the members will not be available for
this AGM and hence the Proxy Form and Attendance Slip are not annexed to this
notice.
10.
The Members attending the AGM through VC facility shall be counted
for the purpose of reckoning the quorum under Section 103 of the Act.
11.
In line with the MCA Circulars, the notice of the Ninety Sixth AGM
along with the Annual Report for F.Y. 2022-2023 is being sent by electronic
mode to those Members whose e-mail addresses are registered with the Company.
Members are requested to get their e-mail addresses registered with the
Company, if not registered earlier. The Notice of the Ninety Sixth AGM along
with the Annual Report for F.Y. 2022-2023 shall also be sent to the Members in
physical mode on their addresses which are registered with the Company.
12.
The Notice of the Ninety Sixth AGM along with the Annual Report for
F.Y. 2022-2023 shall also be available on the website of the Company viz., www.bce.net.in.
13.
Members who need technical assistance before or during the AGM
conducted through VC can contact ComplyRelax support team at info@complyrelax.com or 99298 22200.
14.
The Contact Number of the Secretary of The Bombay Commodity
Association Limited (BCAL) Mr. G. N. Bhambore is 9699368512.
The email address is bce1926@gmail.com.
By the Order of the Board of
Directors
Mahendra Damji Chheda
Date :18th July, 2023 (DIN:
00389852)
Place: Mumbai Chairman
Registered
office:
Jenabai Building, 1st Floor
109,
Yusuf Meherali Road,
Masjid
Bunder,
Mumbai-400003
N O T I C E
NOTICE is hereby given that, the Ninety Sixth Annual General Meeting (AGM) of The Bombay Commodity Association Limited (Formerly known as the Bombay Commodity Exchange Ltd.) will be held as virtual meeting (through video conferencing) on Friday, 11th August 2023 at 03.30 p.m.to transact the following business:
ORDINARY BUSINESS:
By the Order of the Board of Directors
Mahendra Damji Chheda Date:18th July, 2023 (DIN: 00389852) Place: Mumbai Chairman
Registered office: Jenabai Building, 1st Floor 109, Yusuf Meherali Road, Masjid Bunder, Mumbai-400003.
Notes:
By the Order of the Board of Directors
Mahendra Damji Chheda Date :18th July, 2023 (DIN: 00389852) Place: Mumbai Chairman
Registered office: Jenabai Building, 1st Floor 109, Yusuf Meherali Road, Masjid Bunder, Mumbai-400003
Note on Method of Casting the Votes
In view of the 96th Annual General Meeting (AGM) of The Bombay Commodity Association Limited (Formerly known as the Bombay Commodity Exchange Ltd.) (CIN: U99999MH1938PLC002843) is being held on Friday, 11th August 2023 at 03.30 p.m. through Video Conferencing (VC) in accordance with the circulars and guidelines issued by the Ministry of Corporate Affairs (MCA).
The facility for joining the AGM through VC / Other Audio Visual Means (OAVM) will be opened 15 minutes before the meeting and will remain open up to 15 minutes after the scheduled start time of the AGM, i.e. from 03.15 p.m. to 03.45 p.m. You are requested to kindly log in within that time slot and attend the meeting accordingly.
Your participation at the Meeting via the online platform will be both welcome and appreciated by your Directors. Participating in the Meeting online enables all Shareholders to view the Meeting live, ask text-based questions and cast votes in the real time poll during the course of the Meeting. You are requested to refer to the Notice of Meeting for more information.
As per the guidelines issued by the MCA, the shareholders may cast their vote on the agenda to be discussed during the meeting by sending email through their registered email IDs.
You are requested to follow the below mentioned guidelines for casting your votes:
We look forward to your participation at the Meeting.
By the Order of the Board of Directors
BALLOT FORM
I/We hereby exercise my/our vote(s) in respect of the Resolutions set out in the Notice of the 96th Annual General Meeting of The Bombay Commodity Association Limited (Formerly known as the Bombay Commodity Exchange Ltd.) being held on Friday, 11th August, 2023 by conveying my/our assent or dissent to the said Resolutions by writing yes or no in the appropriate box below:
Date: Place:
Note: - Please read the instructions carefully before exercising your vote.
INSTRUCTIONS
For the purpose of maintaining transparency and impartiality with the whole voting procedure the Company has appointed Mr. Sandeep Kumar Jain , Company Secretary in Practice and Partner, M/s. ARMS & Associates LLP, Practicing Company Secretaries and Ms. Mayura Prakash Niphadkar, Company Secretary in Practice and Partner, M/s. KN & Associates, Practicing Company Secretaries to act as Joint Scrutinizer, for monitoring the voting process and preparing a report as to disclose the results of the voting.
The scrutinizers shall be provided with the access of the designated email ID of the Company. They will review all the votes that will be received and jointly prepare a report giving the results of the voting.
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