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N O T I C E

 

NOTICE is hereby given that, the Ninety Sixth Annual General Meeting (AGM) of The Bombay Commodity Association Limited (Formerly known as the Bombay Commodity Exchange Ltd.) will be held as virtual meeting (through video conferencing) on Friday, 11th August 2023 at 03.30 p.m.to transact the following business:

 

ORDINARY BUSINESS:

 

• 1.       To receive, consider and adopt the standalone financial statement for the year ended 31st March, 2023 comprising of the Audited Balance Sheet as at 31st March, 2023 and the statement of Profit & Loss and Cash Flow Statement for the year ended on that date together with Report of Directors and Auditors thereon;

 

• 2.       To appoint a Director in place of Shri Mahendra D. Chheda (DIN: 00389852), who retires by rotation and being eligible, offers himself for re–appointment;

 

• 3.       To appoint a Director in place of Shri Jitesh N. Nisar(DIN: 00584088) who retires by rotation and being eligible, offers himself for re–appointment;

 

• 4.       To appoint a Director in place of Shri Kaushal P. Chheda (DIN: 00584169)who retires by rotation and being eligible, offers himself for re–appointment;

 

• 5.       To appoint a Director in place of Shri Kushal Thaker (DIN: 00091653), who retires by rotation and being eligible, offers himself for re–appointment;

 

 

By the Order of the Board of Directors

                                                                                   

 

Mahendra Damji Chheda

Date:18th July, 2023                                                                                                               (DIN: 00389852)                   

Place:  Mumbai                                                                                                                               Chairman

 

Registered office:

Jenabai Building, 1st Floor

109, Yusuf Meherali Road,

Masjid Bunder, 

Mumbai-400003.

 

 

 

Notes:

 

• 1.       Any member proposing to seek any clarification on the accounts is requested to send the queries to the Company at its Registered Office at least seven days prior to the date of the AGM to enable the Management to compile the relevant information to reply the same in the meeting.

 

• 2.       The Company has opted to hold the Annual General Meeting through Video Conferencing (VC) and Other Audio Visual Means (OAVM), without the physical presence of the Members at a common venue. In compliance with the above and the relevant provisions of the Companies Act, 2013 (‘the Act’), the Annual General Meeting (AGM) of the Company is being held on, Friday, 11th June, 2023 at 03.30 p.m. through VC facility.

 

• 3.       The Company has enabled the Members to participate at the Ninety Sixth  AGM through the VC facility provided by www.ComplyRelax.com. The instructions for participation by Members are given in the subsequent paragraphs. Also, a Note on Method of Casting the Votes is appended below.

 

• 4.       Members who are entitled to participate in the AGM can attend the AGM or view the live webcast of AGM by logging on to the website of Comply Relax  at https://complyrelax.com/login.php.  Unique User ID and Password will be shared with the shareholders and eligible persons through email. After logging in to the portal with Unique User ID and Password, a weblink for attending the AGM will be displayed.

 

• 5.       Shareholders are encouraged to download the Zoom application and join the Meeting through Mobile Devices/ Laptops /Ipads for better experience. Further, Shareholders will be required to use Internet with a good speed to avoid any disturbance during the meeting.

 

• 6.       Please note that Participants connecting from Mobile Devices or Tablets or through Laptop connecting via Mobile Hotspot may experience Audio/Video loss due to fluctuation in their respective network. It is therefore recommended to use Stable Wi-Fi or LAN Connection to mitigate any kind of aforesaid glitches.

 

• 7.       The Register of Directors and Key Managerial Personnel and their shareholding maintained under Section 170 of the Act, and the Register of Contracts or Arrangements in which the directors are interested, maintained under Section 189 of the Act, will be available electronically for inspection by the Shareholders during the AGM. All documents referred to in the Notice will also be available for electronic inspection without any fee by the Shareholders from the date of circulation of this Notice up to the date of the AGM, i.e.,11th August, 2023. Shareholders seeking to inspect such documents can send an email to bce1926@gmail.com.

 

• 8.       The facility for joining the AGM through VC/OAVM will be opened 15 minutes before the meeting and will remain open up to 15 minutes after the scheduled start time of the AGM, i.e. from 03.15 p.m. to 03.45 p.m.

 

• 9.       Pursuant to the provisions of the Act, a member entitled to attend and vote at the AGM is entitled to appoint a proxy to attend and vote on his/her behalf and the proxy need not be a member of the Company. In accordance with the MCA’s General Circulars No. 14/2020 dated 08th April, 2020, General Circular No. 17/2020 dated 13th April, 2020, General Circular No. 20/2020 dated 05th May, 2020, General Circular No. 02/2021 dated 13th January, 2021, General Circular No. 19/2021 dated 08th December, 2021, General Circular No. 21/2021 dated 14th December, 2021, General Circular No. 02/2022 dated 05th May, 2022 and General Circular No. 10/2022 dated 28th December, 2022; where AGM shall be held through video conferencing and other audio visual means and physical attendance of members in any case has been dispensed with, there is no requirement of appointment of proxies. Accordingly, the facility for appointment of proxies by the members will not be available for this AGM and hence the Proxy Form and Attendance Slip are not annexed to this notice.

 

• 10.    The Members attending the AGM through VC facility shall be counted for the purpose of reckoning the quorum under Section 103 of the Act.

 

• 11.    In line with the MCA Circulars, the notice of the Ninety Sixth AGM along with the Annual Report for F.Y. 2022-2023 is being sent by electronic mode to those Members whose e-mail addresses are registered with the Company. Members are requested to get their e-mail addresses registered with the Company, if not registered earlier. The Notice of the Ninety Sixth AGM along with the Annual Report for F.Y. 2022-2023 shall also be sent to the Members in physical mode on their addresses which are registered with the Company.

 

• 12.    The Notice of the Ninety Sixth AGM along with the Annual Report for F.Y. 2022-2023 shall also be available on the website of the Company viz., www.bce.net.in.

 

• 13.    Members who need technical assistance before or during the AGM conducted through VC can contact ComplyRelax support team at info@complyrelax.com or 99298 22200.

 

• 14.    The Contact Number of the Secretary of The Bombay Commodity Association Limited (BCAL) Mr. G. N. Bhambore is 9699368512. The email address is bce1926@gmail.com.

 

 

            By the Order of the Board of Directors

 

 

 

 

Mahendra Damji Chheda

Date :18th July, 2023                                                                                                        (DIN: 00389852)

Place:  Mumbai                                                                                                                             Chairman

 

Registered office:

Jenabai Building, 1st Floor

109, Yusuf Meherali Road,

Masjid Bunder, 

Mumbai-400003

 

 

 

 

 

Note on Method of Casting the Votes

 

In view of the  96th Annual General Meeting (AGM) of The Bombay Commodity Association Limited (Formerly known as the Bombay Commodity Exchange Ltd.) (CIN: U99999MH1938PLC002843) is being held on Friday, 11th August 2023 at 03.30 p.m. through Video Conferencing (VC) in accordance with the circulars and guidelines issued by the Ministry of Corporate Affairs (MCA).

 

The facility for joining the AGM through VC / Other Audio Visual Means (OAVM) will be opened 15 minutes before the meeting and will remain open up to 15 minutes after the scheduled start time of the AGM, i.e. from 03.15 p.m. to 03.45 p.m. You are requested to kindly log in within that time slot and attend the meeting accordingly.

 

Your participation at the Meeting via the online platform will be both welcome and appreciated by your Directors. Participating in the Meeting online enables all Shareholders to view the Meeting live, ask text-based questions and cast votes in the real time poll during the course of the Meeting. You are requested to refer to the Notice of Meeting for more information.

 

As per the guidelines issued by the MCA, the shareholders may cast their vote on the agenda to be discussed during the meeting by sending email through their registered email IDs.

 

You are requested to follow the below mentioned guidelines for casting your votes:

 

• ·         Ballot Form is attached herewith. Kindly fill in the necessary details along with your vote and email the same to the Company’s designated Email ID i.e. bce1926@gmail.com (also mentioned in the Notice calling AGM).

 

• ·         The votes cast during the course of the meeting shall only be considered valid. The meeting will commence at 03.30 p.m. and presumably will conclude at 05.00 p.m. The voting period shall commence at 03.45 p.m. The Members can vote during the course of the meeting. After discussion on all the items of business as mentioned in the Notice of the AGM will be completed, a time period of 30 (thirty) minutes shall be provided to the members to cast their respective votes, and then, the meeting will conclude. In case the meeting is carried on after 05.00 p.m. the voting period shall also be extended up to the conclusion of the meeting.

 

• ·         Your vote shall be considered valid only if, you attend the meeting. If, you cast your vote through mail and do not attend the meeting, your vote will not be considered valid for the purpose of passing the resolutions.

We look forward to your participation at the Meeting.

 

By the Order of the Board of Directors

 

 

 

 

BALLOT FORM

Name of Shareholder
Ledger Folio No. (LF No.)
Name of Joint Shareholder, if any
Father’s /Husband Name
Address of Shareholder
Number of Shares held

 

I/We hereby exercise my/our vote(s) in respect of the Resolutions set out in the Notice of the 96th Annual General Meeting of The Bombay Commodity Association Limited (Formerly known as the Bombay Commodity Exchange Ltd.) being held on Friday, 11th August, 2023 by conveying my/our assent or dissent to the said Resolutions by writing yes or no in the appropriate box below:

 

Item No.	Brief Description of Resolution	Type of Resolution	I/We assent to the Resolution: YES or NO
1.	To receive, consider and adopt the standalone financial statement for the year ended 31st March, 2023 comprising of the Audited Balance Sheet as at 31st March, 2023 and the statement of Profit & Loss and Cash Flow Statement for the year ended on that date together with Report of Directors and Auditors thereon.	Ordinary
2.	To appoint a Director in place of Shri Mahendra D. Chheda (DIN: 00389852), who retires by rotation and being eligible, offers himself for re–appointment.	Ordinary
3.	To appoint a Director in place of Shri Jitesh N. Nisar(DIN: 00584088) who retires by rotation and being eligible, offers himself for re–appointment	Ordinary
4.	To appoint a Director in place of Shri Kaushal P. Chheda (DIN: 00584169), who retires by rotation and being eligible, offers himself for re–appointment	Ordinary
5.	To appoint a Director in place of Shri Kushal Thaker (DIN: 00091653), who retires by rotation and being eligible, offers himself for re–appointment	Ordinary

Date:

Place:

 

Note: - Please read the instructions carefully before exercising your vote.

 

 

 

 

 

 

 

 

INSTRUCTIONS

 

• 1)       This facility of voting is provided in consonance with the circulars issued by the Ministry of Corporate Affairs for conducting Annual General Meeting through Video Conferencing or Other Audio Visual Means.

 

• 2)       Members should complete this form and send it to the designated Email ID of the Company i.e. bce1926@gmail.com.

For the purpose of maintaining transparency and impartiality with the whole voting procedure the Company has appointed Mr. Sandeep Kumar Jain , Company Secretary in Practice and Partner, M/s. ARMS & Associates LLP, Practicing Company Secretaries and Ms. Mayura Prakash Niphadkar, Company Secretary in Practice and Partner, M/s. KN & Associates, Practicing Company Secretaries to act as Joint Scrutinizer, for monitoring the voting process and preparing a report as to disclose the results of the voting.

 

The scrutinizers shall be provided with the access of the designated email ID of the Company. They will review all the votes that will be received and jointly prepare a report giving the results of the voting.

 

• 3)       For shares held by corporate and institutional shareholders (companies, mutual funds, trusts, societies, etc.), the duly completed Form should be accompanied by a certified copy of the relevant Board Resolution/Authorization for casting vote on behalf of the particular entity.

 

• 4)       Votes should be cast in case of each resolution, either in favour or against, by writing Yes or No in the column provided in the Form for assent / dissent.

 

• 5)       A Shareholder need not use all the votes or cast all the votes in the same way.

 

• 6)       Votes received after the conclusion of the Meeting will be strictly treated as if the reply from the Members has not been received.

 

• 7)       Incomplete, improperly or incorrectly filled Form will be rejected.

 

• 8)       The decision of the Scrutinizer on the validity of the votes and any other related matters shall be final.

 

• 9)       The voting results of the AGM shall be declared within 48 hours from the conclusion of the AGM. The final results along with the scrutinizer’s report shall be placed on the Company’s Website viz.www.bce.net.in